Why Backup Your Office 365 Environment

Office 365, Office 365 Data, MS Office, Disaster Recovery Plan
If we’ve learned anything from 2020, it’s that we need to be prepared. Every one of us has learned the importance of being ready for the unexpected, whether that means stocking up on toilet paper or digging an underground bunker to store our gallons of antiseptic and cleaning wipes.

In the same way, we also need to backup and store our data in Office 365. Restoring lost or damaged Office 365 files is not guaranteed by Microsoft. Millions of dollars might be at stake if data is lost. Unfortunately, even with Microsoft’s high-tech security measures, data loss occurs all too frequently among its users.

To protect your company’s finances and good name, you must safeguard your company’s important data.

Why Back Up Your Office 365 Data?

Backups Are Necessary To Prevent Data Loss

Microsoft offers numerous paid tools to archive data, organize document serialization, and keep deleted things for a set period of time. However, it might take a long time for a company to discover that crucial data has been accidentally erased or damaged. Even if you purchase Microsoft for data security, you will not be able to recover lost data once the retention period has expired. Backups are essential in this circumstance.

A Disaster Recovery Plan Needs Backup

It is essential to have a solid disaster recovery strategy in place for your company’s sustainability, and backup should be at the heart of that plan. Using a 3-2-1 backup rule, an organization should have three sets of backups, each saved on two distinct media, with one copy offshore. To meet your time-to-recovery goal, you must ensure that all copies exist, are secure, and can be recovered.

Recover An Unintentional Deletion

In Office 365, you have the option of soft or hard deletion. The soft delete process comprises the elimination of files from the computer by clearing the Deleted Items directory. Each inbox has a Recoverable Items folder where you may find items you accidentally deleted. This data cannot be retrieved once it has been removed using a hard delete. This is when backups can save you.

Bridge The Retention Policy Gaps

A company’s retention policy is a set of rules regarding how it handles its data. They outline what data will be kept, how long it will be kept, and how it will be accessed when the retention term is over. Retention rules are difficult to keep up with because of their ever-changing nature and inherent complexity. The problems associated with policy gaps are eliminated by flexible backups.

Protection Against Security Risks

Businesses must safeguard themselves against a wide range of security risks. When it comes to threats, they might come from both the outside world and inside the company. The ability to recover deleted or corrupted data is vital for every organization.


In today’s world, where cloud solutions are gradually replacing conventional on-premises IT, disaster recovery has become particularly critical when migrating corporate operations to the cloud. Ensure that your company data is backed up regularly to avoid data corruption and loss.

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